Software features designed to save you time and money
- Feature rich integrated Google Maps.
- Maps displaying all your properties, properties on the market or individual properties.
- Clustering of property pins for densely packed areas - group your properties into overdue inspections to determine the most efficient days to visit.
- Simply click on a property on the map to bring up all the details in the system.
- Display a route to or from a property on the map.
- Display step by step text directions to or from a property to a given location.
- Display live traffic on the map to help avoid areas congestion
- Send an email to a viewing appointment with a map link embedded.
- Google Maps features: select traditional maps or satellite imagery and use Google Street View to "walk" down a street.
You can access your calendars on the go using our integrated online calendar
- Our software integrates with Google Calendar. At a press of a button add your viewings or other scheduled appointments and they will integrate with Google Calendar. This will allow you and your team to see all of their appointments on the go, with any internet enabled mobile phone.
- Simultaneous multiple-user access.
- Quick-add functionality allowing you to add events to calendars from any page.
Property portalsPublish to key rental websites at the click of a button: Citylets, Gumtree, Lettingweb, Rightmove, S1Homes, Zoopla and more…we can also add additional portals upon request. For websites designed by ourselves, the single click will populate your website as well saving significant time.
Data Protection Act
Our business is registered with the Information Commissioner for your peace of mind regarding the security of your data.
Upload bank statements from the major banksWith SME Professional, not only do we provide you with the power to upload your bank statements for multiple accounts, we also help you automatically assign the payments. When rent payments arrive, the system recognises the payments and assigns them to the correct properties. A huge time saving on your administration. It is not just rents received - you can assign any regular incoming bank line to be automatically detected by the system. For example, assign your Direct Debit to Yell.com to Advertising Expenses every time it appears in your statement.
Landlord login areaWith SME Professional there is no need for a monthly statement to be issued to the landlord. You can provide them with access to their own dedicated area. They can view their ledgers and also see scanned copies of any invoices associated with any of their properties.
Multiple power sourcesThe data centre takes power from the National Grid and reserve power from the rail network. The servers also have battery backup which can run for a short period while large on-site diesel generators are switched on to power the site in an emergency.
Lindsays Solicitors (Scotland) and Shoosmiths (England)
Our legal documentation for our Scottish customers is provided by Lindsays Solicitors, one of the leading property law firms in Scotland. Lindsays review and keep up-to-date our tenancy agreements. In England, we use Shoosmiths for our legal documentation. Shoosmiths is a major UK law firm with a network of offices across the UK.
When there are changes in legislation, if you have chosen to use the leases in the system, then SME Professional will pay for the updates to the documents reducing your own costs of business.
Helping you run your businessWe supply a whole range of documents in the system - we aim to reduce the time spent by our customers where we can, and writing documents can be time consuming. For a new start business, our range of documentation adds to our concept of "Franchise without a name" when you use our software. You will have years of industry experience to hand as you take on your first customers.
ReconciliationOur software imports the bank lines from your statements. It works with all major banks. Rather than a software package where you enter everything manually, and then have the time consuming process of reconciling with your bank account, our software IS your bank account. This eliminates many time consuming elements associated with reconciliation.
Multiple ledger systemsFrom the bank lines that have been assigned SME Professional creates individual ledgers for each property. These include ledgers covering rent payments, which show a running total of arrears. The ledger can also handle payments from multiple tenants individually. The landlord ledger displays rent received and subtracts fees, expenses and rent paid out. The system also includes balance overview pages where you can view all tenant arrears and outstanding landlord balances on a single table.
Real-time backupsOn our servers your data is stored on multiple hard drives. Many of these can fail and your data will still be safe. Should a drive fail, it is simply replaced and the server will automatically copy the data back to it. Our primary server is also backed up on a milli-second level to a reserve server. In the event of failure of the primary server, our software can be moved to the reserve server.
Off-site backupYes. Your data is stored on two servers in the Scolocate data centre at the Gyle in Edinburgh. We also backup your data every night to a data centre in London.
SSL CertificationWe use HTTPS website addresses which you will be familiar with from the security on online banking. SSL technology is used to encrypt your data between your computer and our servers to give you peace of mind that your data will not be be intercepted. We regard this as safer than the potential threat of theft from a computer left in an empty office or house.
Marketing materialOur software has a range of functions to help you with marketing your properties. From generation of window advertisements from a range of templates to automated emails sent out to potential tenants with details of new properties, we have it covered. You can also send prospective tenants emails with Google Maps embedded showing the location of a property or SMS potential clients within the system.
CommunicationAutomatically generate email correspondence for viewing appointments (with embedded Google Maps link). Inform your landlords at the click of a button that a viewing is taking place. Built in text messaging with replies straight to your email address help keep all your communication in one central place - no more issues with text messages being lost from lost phones, phone upgrades, or just not remembering which member of staff sent the message. You can also chart marketing spend versus customer enquiries per month.
Generate move in packs in seconds
Our software includes our quick-click generation of tenant documents. In seconds a fully populated tenancy agreement, standing order mandate, rent and deposit receipt and supporting notes will be generated. The system will work out payment dates and pro rata amounts due, leaving it quick, simple and easy for the user.
Tenancy agreements are sent for electronic signature so guarantors and tenants can sign the document remotely – this reduces the time spent with tenants in the office and speeds up the process of getting legal work completed for a move in.